Legal Virtual Assistant Job Description Samples by Invedus Ltd

With a rapid development of law firms, Legal Virtual Assistants have been in much demand. It is so because they play a major role in analyzing significant legal documents, drafting various contracts and agreements for the company, handling different case laws, managing the paperwork of the firm, etc.

It is the responsibility of the company to provide the detailings required for the Legal Assistant Job description in a well-organized form. It shall help in a clear communication between the management and the person applying for the job. Employees will also feel comfortable to express their specific interests, there will be a healthy competition for the same position, and many more.

In this comprehensive guide on the role of a Legal Virtual Assistant, you can find information about the Legal Assistant Job description. We’ll explore the responsibilities, qualifications, and benefits of a Legal Virtual Assistant (Legal VA), shedding light on how they relate to the broader legal assistant role.

Legal Virtual Assistant Tasks Overview

As we all are aware that it is not possible for the company to handle all the legal affairs by itself. Therefore, they hire Virtual legal assistants to execute various tasks which shall save majority of the company’s time. The time which the company is able to save can be used in uplifting the growth of the company by different means. Here are some common tasks that a legal virtual assistant can perform.

Legal Research: Conduct research on case law, statutes, regulations, and legal precedent to support the work of legal professionals.
Document Drafting and Review: Assist in drafting legal documents such as contracts, agreements, wills, and legal correspondence. Review and proofread documents for accuracy and completeness.
Client Communication: Manage and respond to client emails, calls, and inquiries, scheduling appointments, and maintaining client relationships.
Court Filings: Prepare and file court documents, including electronic filings, in accordance with court rules and deadlines.
Calendar Management: Manage and maintain the schedules of lawyers and legal professionals, including scheduling meetings, court appearances, and deadlines.
Transcription Services: Transcribe legal documents, meetings, and interviews, ensuring accurate and confidential transcription.
Billing and Invoicing: Assist in preparing invoices, tracking billable hours, and managing billing records.
Legal Database Management: Organize and maintain legal databases, document repositories, and case management systems.
Legal Forms and Templates: Create and update legal forms, templates, and precedents for standard legal documents.
Legal Compliance: Assist in ensuring that the law firm and its clients are in compliance with relevant laws and regulations.
Legal Marketing: Support marketing efforts, including managing the firm’s website, social media profiles, and content creation.
Client Intake: Assist with new client intake procedures, including gathering necessary information and documents.
Conflict Checking: Conduct conflict of interest checks to ensure that the firm can represent a particular client.
Legal Billing and Accounting: Help with financial tasks such as tracking expenses, managing accounts payable/receivable, and reconciling bank statements.
Legal Correspondence: Prepare and format legal correspondence, including letters, memos, and emails.
Deposition and Hearing Preparation: Assist in preparing attorneys for depositions, hearings, and trials by organizing documents, exhibits, and witness statements.
Legal Compliance and Due Diligence: Conduct due diligence checks and assist with compliance tasks related to legal matters.
Legal Marketing and Networking: Assist in organizing and attending legal networking events and conferences to expand the firm’s client base.
Legal Document Management: Maintain and organize legal files, ensuring that documents are readily accessible and properly archived.
Data Privacy and Confidentiality: Ensure that client data and sensitive information are handled in accordance with data privacy laws and the firm’s policies.

In this section, we discussed the Legal Assistant job description in detail. Furthermore, in the next section, we will talk about the strategic approach for creating an impactful job description.

Crafting an Effective Job Description

It is essential to note that the Legal Assistant job overview must be designed in such a way that it could attract a majority of the people to the policies of the company. The JD plays an effective role in determining the standards of the company’s profile and status on a broad platform.

So, it has to be ensured that the descriptions of the job mentioned on the website must be framed in a unique way from others, and it should be systematically presented on any portal or website.

Let’s talk about what has to be included in a JD to make it more effective and attractive.

1. Required Educational Qualifications of the Individual

The demand for educational qualifications of the individual must be properly highlighted. It will help in understanding the core management of the role in depth, and also provide a broad perspective of the role.

2. Need for Strong Technical Management Support

The need for good technical management skills has to be mentioned descriptively. It will provide a huge support in getting a better overview of the capabilities and skills required for the job post.

3. Necessary Additional Soft Skills

The required additional skill set of the individual, for example, problem-solving capability, practical analysis of the situation, etc., should be written in a well-organized manner to provide a more enhanced version of the role.

4. Defining Specific Tasks and Responsibilities

Parallely, it is important to discuss the specific tasks and responsibilities of a VLA in detail. So, let’s start with the most crucial tasks one-by-one.

5. Administrative Support

A Legal virtual assistant provide huge assistance in handling the affairs of the case law, preparing a brief report of the matter, analyzing all its facts and figures, and providing quality driven outcomes.

It is the responsibility of the VLA to manage the fundamentals of the legal matter, and assist in resolving the issue with the practical application of their legal knowledge.

also read: tips for hiring an administrative assistant

6. Legal Research and Document Preparation

A Virtual legal assistant helps in conducting research relating to legal spheres, providing a deep analysis of the subject matter, making briefs of the same, and concluding with a valuable procedure to be followed for further proceedings on the practical grounds.

A Legal VA is responsible for performing high quality legal research and preparing legal documents on a broad platform.

7. Client Communication

A VLA acts as a communicator between the client and the institution. It is their responsibility to interact with the client on behalf of their lawyer to keep them updated about the matter, its present status, and possible future outcomes.

Hence, this way a Legal virtual assistant effectively builds a deep relation of trust and confidence with the client, and helps them in respect of every small transition in the case.

8. Calendar Management

Handling calendar management is also one of the significant tasks of a Legal Virtual Assistant. Here, a VLA helps in scheduling the meetings, addressing different opposite views of the case, prioritizing to resolve the grievances of different individuals, and maintaining the authenticity of the company.

9. Setting Clear Expectations

It is necessary to communicate clearly to the Virtual Legal assistant in relation to all the primary activities of the company. Moreover, it is important to note that the goals and aims of the company have to be properly made clear to the VLA. This shall help in establishing a high-profile network of expectations between the company and the individual, which will certainly help in generating qualitative outcomes for the company.

It also includes:-

Planning, and making a work progress strategy with a VLA to work effectively.
Understanding the work type of the VLA, and his capacity to handle various tasks.
How a VLA’s contribution can positively influence the business framework of the company?
What are the various ways through which a VLA can work comfortably with the legal department of the company from a distance?, etc.

10. Determining Compensation and Work Hours

In the above segment of the study, we talked about identifying and prioritizing to highlight the expectations of the company and the VLA on the scale of company’s long-term development.

Now, let’s analyze the compensation and working hours of a VLA in a systematic manner.

At very first, it must be clear that the compensation or salary structure of a VLA highly varies from country to country. A VLA is paid as per the standards of the company and what position it holds in the market.

On the other hand, it is significant to ensure that the VLA is available for completing the significant tasks of the company. It means that a Legal VA should easily adapt to the company’s working hours so that any problem may not arise in relation to the smooth functioning of the company.

Therefore, it can be said that determining the compensation and working hours of the Virtual legal assistant plays a major role in the development of the company on a wide scale.

JD for Virtual Legal Assistant Sample 1

Virtual legal assistants (VLAs) are responsible for handling repetitive but essential tasks, such as Transcription, File management, Legal research, Email and call handling, and Client scheduling. VLAs should have some basic knowledge about the legal profession. They should also have strong time management skills, the ability to multitask and be skilled in data entry.

Job Title: Legal Virtual Assistant

Location: United States

Job Type: Full-time or part-time, remote

Summary

We are looking for a highly motivated and experienced Legal Virtual Assistant to join our team. The ideal candidate will have a strong understanding of the legal profession and be able to provide administrative, research, and writing support to our attorneys.

Responsibilities

Conduct legal research on cases and gather pertinent legal information
Analyze and summarize documents
Interpret laws, rulings, and regulations in legal documents
Compile, proofread, and edit drafts of contracts, leases, licenses, policies, and other legal documents
Draft legal correspondence, pleadings, and other documents as instructed
Manage attorney calendars and schedules
Prepare for trial and hearings
Assist with client communication and management
Perform other administrative and legal support tasks as needed

Qualifications

Bachelor’s degree in a related field (e.g., paralegal studies, law, legal administration)
2+ years of experience working as a Legal Virtual Assistant or in a similar role
Strong understanding of the legal profession and legal research methods
Excellent writing and editing skills
Ability to work independently and as part of a team
Proficiency in Microsoft Office Suite and legal research software

Compensation and Benefits

Competitive salary and benefits package
Flexible work schedule
Opportunity to work with experienced attorneys and learn from the best

To Apply

Please submit your resume and cover letter to abc@domain.com

Additional Information

This is a remote position, so candidates must have a reliable internet connection and be able to work independently.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Legal Virtual Assistant Job Description Sample 2

Looking for a job with great pay, flexibility, and opportunity? A full-time Legal Virtual Assistant with a variety of responsibilities is needed by ABC Law LLC. The position is a Virtual/partial remote position, 40 hours per week. The candidate will be responsible for office support, marketing, answering phones, client engagement, data entry, drafting, social media management, assisting with presentations, and other administrative roles. The unique feature of this position is that no day will be the same. Every day will require a variety of tasks and responsibilities.

Benefits

Full-time
Flexible hours
$20,000 – $30,000 salary, depending on experience
Retirement Matching
Vacation Pay
Health Insurance
Positive work culture
Growth potential

Responsibilities

The chosen applicant will be in charge of performing a number of office support duties, such as taking phone calls, entering data, drafting legal documents, managing databases and spreadsheets, and assisting in other administrative duties. The candidate will also be responsible for coordinating, launching, and driving new and upcoming events. Additionally, he/she will maintain and implement the firm’s other marketing initiatives, including Facebook, Instagram, Mail Chimp, contact lists, blogging, Google pages, website content, and more.

The ideal person would be able to handle the following:

Answer phones, take messages, and conduct routine client communication.
Basic administrative support to file, organize, scan, copy client materials, etc.
Utilizing Microsoft Word, enter data into the software and create legal drafts.
Make daily posts to various social media platforms, such as Facebook, LinkedIn, Google Profile, and others.
Basic management of the firm’s website, including uploading daily announcements, law blogs, content, professional bio photos, and images.
In charge of coordinating all forms of advertising, including print, blogs, television, and online postings, in collaboration with the Owner.
Creates and updates marketing collateral, including ad templates, brand guidelines, and firm logos.
Assisting in the creation and assembly of pitch materials and presentations, including PowerPoint slides, is your responsibility.

Requirements

Strong written and verbal communication skills.
Thinks creatively, listens well, makes decisions, solves problems, takes the initiative, and works diligently and with integrity.
Flexible, solution-driven mindset with the ability to adapt in any setting.
Must be highly organized with meticulous attention to detail and the ability to multitask.
Excellent interpersonal and customer service skills.

Qualifications

Facebook, Instagram, and LinkedIn knowledge is a requirement.
Must be proficient in using Microsoft Office 365, including PowerPoint, Publisher, Excel, and Adobe.
Professional services, marketing, or an administrative position for a minimum of two years.
A background in elder law or estate planning would be advantageous but is not necessary.
Although not necessary, experience with google ads campaigns and/or other marketing platforms would be advantageous.

Legal Virtual Assistant Job Description Sample 3

The expertise of a Legal VA in performing the below mentioned job tasks will determine his eligibility for the role.

Job Responsibilities

The following things must be included in a Legal Virtual Assistant Job Description Sample:-

Administrative Tasks:- Some of the administrative responsibilities of a VLA include managing the legal databases, handling invoices, scheduling meetings, taking care of the expenses, etc. These tasks forms a major part in the regular progress of the company.

Legal Research and Analysis:- A Legal VA is responsible for conducting in-depth research related to the different matters of the company, help in building qualitative strategies, assisting in case analysis, preparing drafts and reports, providing valid argumentation platform, etc. It is one of the important tasks that has to be played by a Virtual legal assistant to manage the proceedings of any case with high efficiency.

Document Management:- You may have seen that there are many legal documentation that have to be handled in a law firm. It is the responsibility of a Legal VA to manage these documents, make a systematic outline of the overall paperwork, draw productive conclusions from the documents, and much more. Hence, document management helps in organizing the paperwork in an appropriate format in a long run.

Client Relations:- A Virtual legal assistant is responsible for maintaining client relations of the company. It is the duty of the individual to represent their respective lawyers in the matters of legal assistance.

It includes listening to the client carefully, analyzing their issue on the practical grounds, preparing a brief of their issue, resolving it through a well-planned strategy. It shall help in strengthening the client relations on a wide scale.

Scheduling and Calendar Management:- Various activities like scheduling appointments as per the time availability of the company’s employees, managing the platform, discussing the loopholes in building constructive projects for the company’s further development, and framing new techniques for uplifting company’s profile.

Qualifications and Requirements

You can check out the following qualifications and requirements of a Virtual legal assistant in order to verify that whether the individual is fit for the role or not:-

Must be a Good communicator:- It is required that A virtual legal assistant must possess influential communication abilities. It shall help the VLA to effectively interact with different business entities and establishing good relations with them, and promoting the brand value of one’s company to a large extent.

Has the Ability to Manage Various Tasks in a Day:- A Legal VA must hold the ability to handle different tasks, like document arrangement, case analysis, preparing billings, creating output case report, in a day. It means that the individual must be versatile and flexible to work according to the company’s structural framework.

Must have Strong Research Skills:- It is a requirement for a VLA to have good legal research experiece to promote the business strategies of the company. A strong research and analytics background will help in fostering the growth of the company in a unique manner.

Must have a Good Command over the Legal Principles:- It is essential for a Virtual legal assistant to be well-versed in the legal theories, principles, statutes, and latest laws to analyze the case law in accordance with the actual facts and figures. Therefore, it is important for a VLA to have a practical deep understanding of the various legal aspects to resolve the matters of the company easily.

Should be Capable to Handle Different Software Platforms of the Domain:- It must be clear that the Legal VA should hold a good knowledge of the software platforms which are running in the industrial domain. It is necessary to effectively manage the computer system, and also work with different technical variations in a compatible manner.

Conclusion

In conclusion, the role of a Legal Virtual Assistant is dynamic and indispensable in the legal industry. Whether you’re considering hiring one or pursuing a career as a Legal VA, this guide provides valuable insights into the responsibilities, qualifications, and advantages associated with this profession.

Skip the hassle of sifting through profiles and shortlisting resumes – trust Invedus to find you the perfect legal virtual assistant. Your legal support is just a click away!