Hiring administrative assistants can be one of the best investments for your business. An administrative assistant is the “eyes and ears” of the company and plays a major role in the business’s success. Handling administration is no joke, especially for small business owners or startup founders. 

In this initial stage of business, you should focus on high-level tasks. Hiring an administrative assistant can save you time to focus on your core business. However, administrative assistant hiring can be a tiring process. It can take time to find the right candidate for your business. But how do you find the best talent? 

In this article, we will look at some fantastic steps you can consider for effortless hiring. 

5 Effective Tips on Hiring Administrative Assistant 

Hiring a suitable candidate with good experience is now possible. Let us take a closer look at some of the top ways to ensure you always hire the right assistant.

1. Make a list of your needs 

In the first step, ask yourself this question: Why do I need an administrative assistant? What type of work do I need help with?

Your answer can give you a fair idea of your business requirements. Based on this, prepare a list of your business needs. Focus on what skills you need to fulfill your business demands and goals. 

You can also refer to this checklist to look for the best skills of an administrative assistant:

  • Ability to handle tasks alone
  • Excellent communication skills
  • Multi-tasking
  • Detail-oriented
  • Presentation skills 

2. Decide the type of assistant 

There are different types of assistants, depending on the kind of work. The most common are executive and administrative assistants. Still, the job role and support of these two vary from each other.

It depends on the nature of the work whom you want to hire. Hence, decide the type of assistant based on your work. There are also other types of assistants, such as: 

  • Administrative Secretary 
  • Administrative Specialist 
  • Administrative Coordinator 
  • Administrative Receptionist 

3. Prepare a detailed job description 

An administrative assistant job description is a vital part of administrative assistant hiring. Now that you clearly understand your expectations, it’s time to create a clearly outlined job description with the salary. Your job description should be properly detailed and direct.

Here direct means it should convey the exact needs you are looking for. To be precise, add these keywords in your job description: 

  • Data entry 
  • Calendar management and creating reports 
  • Clerical knowledge 
  • Office Assistant 
  • Scheduling meetings 

A detailed job description that includes the specific skills and responsibilities of the role is essential for attracting qualified candidates who know what to expect from the job. You can check out virtual assistant job description templates for your reference.

4. Post your job on job boards 

After creating a job description and finalizing their salary, post your position on the right job boards. When choosing a job board, make sure it has large number of potential candidates.

This will help you to pick candidates from the hugely talented pool. You can also post it on LinkedIn or social channels. For more reach, post it on boards like Indeed.

5. Consider outsourcing

If hiring an administrative assistant seems like a huge task for you, try outsourcing. Nowadays, the majority of small business owners prefer outsourcing to save time. Consulting an outsourcing agency can have benefits like:

  • Professional Experience 
  • Cost-effective method 
  • Access to the talented pool
  • Effortless hiring process 
  • Liability protection 
  • Saves time 

How Invedus can help you hire the best administrative virtual assistant?

Are you still spending your precious time finding candidates? Try our best-in-class administrative services to make your hiring journey easier and more affordable. We have a dedicated team of Indian virtual assistants with unmatched expertise. Our assistants are 100% remote and provide ideal solutions to scale your business. 

How we work: A step-by-step guide 

Step 1. Brief us on your requirements: Discuss your business concerns and task requirements with us. Providing this detailed information will give us a clear idea for hiring. 

Step 2. Review Candidates’ CV for interview: Select the best candidate from the bunch of CVs sent by us. We handpicked each candidate with the best experience in the industry.

3. Interview candidates: Choose the right candidate for your work after interviewing them through video conference. 

4. Build your team: Once done with the interview and evaluation, start building your dream team immediately. 



Administrative assistants are crucial for any industry. They support you and your daily work. That’s why you need a skilled and professional person for this role. This article shows you how to hire an administrative assistant successfully.

These steps help you find and hire the best candidates for your business. If you need an assistant for your business, we can help you. Connect with us to discuss your project and we’ll take care of everything.

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