Top Accounting Software for Property Management in 2025

Managing properties can be complex, involving tasks such as tracking income and expenses, managing tenants, and ensuring compliance with tax regulations. The right accounting software can simplify these processes significantly.

Invedus offshore accountants have thoroughly tested and rated the top accounting software for property management based on user-friendliness, functionality, and pricing. Whether you’re a sole proprietor or managing a large portfolio, these tools can help streamline your operations and improve efficiency.

Explore features, pricing, pros, and cons of industry-leading solutions like Buildium, AppFolio, Rentec Direct, Propertyware, and Yardi Breeze. Simplify your property management tasks and choose the best-fit software for your needs.

1. Buildium

Buildium is a popular software designed for property managers and landlords. It helps with rental property management, tenant communication, and automating accounting tasks.

Key Features:

Automated rent and fee collection
Budget tracking and financial reporting
Vendor payments and expense tracking
Bank reconciliation and tenant payment tracking

Price Range

Essential Plan: Starts at $55 per month.
Growth Plan: Begins at $174 per month.
Premium Plan: Priced from $375 per month.

Note: Prices increase with the number of units managed.

User Rating: 4.5/5

Why We Picked It: Buildium stands out for its comprehensive feature set, user-friendly interface, and strong customer support. It is a robust solution for property managers looking to streamline their operations and improve efficiency.

Who It’s For: Ideal for property managers and landlords with medium to large portfolios who need a full-featured solution for managing various aspects of property management.

Pros:

Easy to use
Great customer support
Integrates with many banks

Cons:

Can be pricey for small landlords
Limited customization options

2. AppFolio Property Manager

AppFolio is a cloud-based software for managing both residential and commercial properties. It combines accounting, property management, and marketing tools.

Key Features:

Automated late fees and rent collection
Detailed financial reports
Easy bank reconciliation
Vendor and bill management

Price Range:

Core Plan: $1.49 per unit per month, with a minimum monthly fee of $298.
Plus Plan: $3.50 per unit per month.
Max Plan: $5.00 per unit per month.

Note: Each plan has a minimum unit requirement of 50.

User Rating: 4.6/5

Why We Picked It: AppFolio is known for its powerful features and seamless integration with various property management tasks. Its mobile app and user-friendly design make it a top choice for property managers on the go.

Who It’s For: Suitable for property managers handling large portfolios and those managing both residential and commercial properties. It’s great for users who value a comprehensive, all-in-one solution.

Pros:

User-friendly
Excellent mobile app
Strong customer support

Cons:

Higher cost compared to some others
Learning curve can be steep

3. Rentec Direct

Rentec Direct offers an affordable, user-friendly solution for landlords and property managers with smaller portfolios.

Key Features:

Online rent collection and tenant portals
Detailed financial reporting
Easy expense tracking
Tenant screening and lease management

Price Range:

Pro Plan: $35 per month for up to 10 units.
Additional Units: $2 per unit per month beyond the initial 10 units.

Note: Pricing scales with the number of units managed.

User Rating: 4.4/5

Why We Picked It: Rentec Direct provides excellent value for money, with essential features that make property management simpler for smaller portfolios. Its affordability and ease of use are major advantages.

Who It’s For: Best for small landlords and property managers with fewer properties. It’s ideal for those seeking an affordable and straightforward solution without sacrificing essential features.

Pros:

Affordable for smaller portfolios
Easy to set up and use
Good customer support

Cons:

Limited features for larger portfolios
Basic design

4. Propertyware

Propertyware is designed for single-family property management and offers powerful accounting tools.

Key Features:

Customizable financial reports
Automated rent payments and reminders
Comprehensive budgeting tools
Vendor and maintenance management

Price Range: $1 per unit per month, with a minimum monthly fee of $250. Additional features may incur extra costs.

User Rating: 4.3/5

Why We Picked It: Propertyware is highly customizable and ideal for managers of single-family properties. Its powerful reporting and budgeting tools make it a great choice for those needing detailed financial insights.

Who It’s For: Best for single-family property managers who need a customizable and detailed accounting solution. It’s also suitable for those managing larger portfolios who require robust reporting capabilities.

Pros:

Highly customizable
Strong reporting capabilities
Integrates with many third-party apps

Cons:

Can be complex to set up
Higher cost for smaller portfolios

5. Yardi Breeze

Yardi Breeze is a simple property management software with essential accounting features for small to medium-sized companies.

Key Features:

Automated rent and fee collection
Expense tracking and financial reporting
Bank reconciliation and ledger management
Owner and tenant portals

Price Range:

Residential Plan: $1 per unit per month, with a minimum monthly fee of $100.
Commercial Plan: $2 per unit per month, with a minimum monthly fee of $200.

Note: Pricing varies based on property type and additional features.

User Rating: 4.2/5

Why We Picked It: Yardi Breeze offers a straightforward and transparent pricing structure with essential features that are easy to use. Its customer support and ease of navigation make it a reliable choice for smaller property managers.

Who It’s For: Ideal for small to medium-sized property management companies that need an easy-to-use solution without a lot of advanced features. It’s perfect for those who value simplicity and transparent pricing.

Pros:

Easy to use
Transparent pricing
Great customer support

Cons:

Limited advanced features
Some users report occasional slow performance

Also Explore: Best Real Estate Accounting Software

Features to look for in property management accounting software

When selecting accounting software for property management, consider these essential features to ensure efficiency and compliance in managing your properties.

Tenant and lease tracking: Manage tenant information and lease agreements efficiently.
Maintenance management: Schedule and track maintenance requests and work orders.
General ledger: Track all financial transactions accurately.
Accounts payable and receivable: Manage invoices and payments seamlessly.
Financial reports: Generate comprehensive financial statements and reports.
Customizable reports: Create reports tailored to your specific needs.
Budgeting tools: Plan and manage budgets for properties.
Communication tools: Facilitate communication with tenants through various channels.
Regulatory compliance: Ensure compliance with local, state, and federal regulations.

Conclusion

Choosing the right property management accounting software depends on your specific needs and the size of your portfolio. Each of these software options offers unique features and benefits. By investing in the right software, property managers can streamline their operations, improve financial accuracy, and ultimately make their job easier.

Optimize your property management with Invedus accounting experts. Trust us to handle your accounts seamlessly with top-tier software solutions. Contact Us Today!