What Our Virtual Assistants Can Take Off Your Plate?
Therapists and counselors all over the world can delegate 100+ administrative tasks to our qualified virtual assistants. Here are some of them:
Scheduling & Calendar Management
Never miss an appointment or deal with last-minute scheduling conflicts. Our virtual assistants for therapists can handle client scheduling, send automated reminders, manage cancellations, and ensure seamless rescheduling—reducing no-shows and double bookings.
Billing & Insurance Coordination
Managing therapist billing, insurance claims, and invoicing is time-consuming. We provide expert back-office support that assists with insurance verification, claims processing, payment tracking, and follow ups—get smooth financial operations with zero administrative burdens.
Client Records & Documentation
Keeping client information secure and organized is essential for compliance and efficiency. Our virtual assistants help manage intake forms, update therapy documentation, organize session notes, and ensure accurate record-keeping in EMR and CRM systems.
Follow-Ups & Client Communication
Strong client relationships require clear and timely communication. Our virtual medical assistant for therapists responds to inquiries, manages follow-ups, sends post-session resources, and handles email correspondence, so clients feel supported throughout their journey.
Marketing & Online Presence
Your practice thrives when potential clients can easily find you. We source talent that can manage social media, update your website, SEO, optimize online profiles (like Psychology Today), and handle client reviews to enhance your visibility and credibility.
Administrative & Office Support
Be it inbox & calendar management, travel arrangements, or office supply orders, our virtual assistants bring extensive administrative experience to your practice. We handle essential back-office tasks, keeping your operations efficient while you focus on delivering quality care.
