Nobody will take the risk of flying a plane through stormy weather without ample training. There are chances to end in disaster. 

Delegating your business to a random third-party service provider without an effective outsourcing strategy is much the same.

Let me explain to you first why outsourcing is the best way to move your business forward faster.

Every entrepreneur has a common dream. All of them want to gain success for their businesses with less cost. A business needs a creative marketing strategy to engage more customers and increase sales.

Are you now curious to know that creative business strategy? Then we have a one-worded answer for you. That is called outsourcing. It helps you to utilize your resources for more beneficial ventures.

Every company has unique demands and purposes for outsourcing. Still, you will find a common factor there. Outsourcing gets a company the most value and productivity when they have a clear goal and precise plan.

That’s why you must know the steps involved in successful outsourcing before you get started. Give it a read!

What Steps Should You Take When Outsourcing a Project?

effective outsourcing strategy
effective outsourcing strategy

I have come up with ten simple steps to develop a successful outsourcing plan. Following those steps will deliver you excellent results and take you closer to success.

Step 1 – Define Your Objectives

Define Your Objectives

Before you start looking for an outsourcing partner, you need to have a clear idea of what you want to achieve from the project. 

What are your goals, expectations, and requirements? What are the deliverables, timelines, and budgets? How will you measure the success of the project?

Having a well-defined scope and objectives will help you communicate your needs and expectations to the potential outsourcing providers and evaluate their proposals.

Step 2 – Evaluate Your Infrastructure

Evaluate Your Infrastructure

Another step that you should take before outsourcing a project is to evaluate your current infrastructure and capabilities. 

What are the strengths and weaknesses of your in-house team? What are the gaps and challenges that you face in your current processes and systems? 

What are the resources and tools that you need to support the project? By assessing your infrastructure, you can identify the areas that you need to outsource and the areas that you can handle internally.

Step 3 – Assign A Manager For The Offshore Team

Assign A Manager For The Offshore Team

Once you have decided to outsource a project, you need to assign a manager or a point of contact for the offshore team.

This person will be responsible for overseeing the project, communicating with the outsourcing provider, and resolving any issues that may arise.

The manager should have the authority, skills, and experience to manage the project effectively and ensure that the objectives are met.

Step 4 – Identify The Pros And Cons.

Identify The Pros And Cons.

Before you finalize the outsourcing contract, you need to weigh the pros and cons of outsourcing the project. What are the benefits and risks of outsourcing?

How will outsourcing affect your business operations, performance, and reputation? How will outsourcing impact your in-house team, customers, and stakeholders?

By identifying the pros and cons, you can make an informed decision and prepare for the potential challenges and opportunities that outsourcing may bring.

Step 5 – Assess Your Processes

Assess Your Processes

Another step that you should take when outsourcing a project is to assess your current processes and workflows.

How do you manage your projects, tasks, and deadlines? How do you communicate, collaborate, and coordinate with your team members and partners? How do you monitor, evaluate, and improve your quality and productivity?

By assessing your processes, you can streamline and optimize them to ensure a smooth and efficient outsourcing experience.

Step 6 – Learn About Different Outsourcing Models

Learn About Different Outsourcing Models

When outsourcing a project, you need to choose the outsourcing model that suits your needs and preferences. There are different outsourcing models and trends, such as project-based, dedicated team, staff augmentation, and managed services.

Each model has its own advantages and disadvantages, depending on the scope, complexity, and duration of the project.

By learning about different outsourcing models, you can select the one that matches your expectations and requirements.

Step 7 – Leave No Stone Unturned

Leave No Stone Unturned

Before you sign the outsourcing contract, you need to leave no stone unturned. You need to do your due diligence and research the outsourcing provider thoroughly.

You need to check their credentials, portfolio, testimonials, and references. You need to verify their expertise, experience, and reputation. You need to ask them relevant questions and clarify any doubts or concerns. You need to negotiate the terms and conditions and ensure that they are fair and transparent.

By leaving no stone unturned, you can avoid any unpleasant surprises and ensure a trustworthy and reliable outsourcing partnership.

Step 8 – Analyze The Risks

Analyze The Risks

When outsourcing a project, you need to analyze the risks that may arise and plan for the contingencies.

What are the potential pitfalls and challenges that you may face during the project? How will you mitigate and manage them? What are the backup and recovery plans that you have in place? How will you handle any changes, delays, or disputes that may occur?

By analyzing the risks, you can prepare for the worst-case scenarios and ensure a smooth and successful outsourcing experience.

Step 9 – Develop An Excellent Business Plan

develop an excellent business plan

Another step that you should take when outsourcing a project is to develop an excellent business plan. A business plan is a document that outlines the objectives, strategies, and actions that you will take to achieve the desired outcomes from the project.

A business plan should include the following elements: executive summary, project description, market analysis, competitive analysis, marketing plan, operational plan, financial plan, and risk analysis.

By developing an excellent business plan, you can align your vision, mission, and goals with the outsourcing provider and ensure that the project is executed according to the plan.

Step 10 – Create Your Action Blueprint

Create Your Action Blueprint

The final step that you should take when outsourcing a project is to create your action blueprint. An action blueprint is a detailed and comprehensive plan that specifies the tasks, responsibilities, and timelines for each phase of the project.

An action blueprint should include the following elements: project scope, project schedule, project budget, project team, project communication, project quality, project risk, and project closure.

By creating your action blueprint, you can ensure that the project is delivered on time, on budget, and on quality.

What are the critical success factor of outsourcing?

The critical success factors of outsourcing encompass several key elements:

  1. Clear Goal Definition and Communication: Defining and conveying clear goals and expectations to the outsourcing partner is crucial.
  2. Retention of Core Competencies: Maintaining control over the company’s core competencies and strategic direction is vital to ensure the outsourced functions align with the overall business objectives.
  3. Partner Selection: Choosing a reliable, skilled, and financially sound outsourcing partner is essential for a successful outsourcing relationship.
  4. Performance Monitoring: Establishing relevant and strong key performance indicators (KPIs) and consistently monitoring them helps in assessing progress and ensuring alignment with objectives.
  5. Adaptation to Changes: Adapting to changes in corporate culture and communication styles that outsourcing may bring is necessary for seamless integration and collaboration.


The entire process might feel a bit overwhelming. However, you can make it attainable by breaking it down and seeing the long-term advantages.

Always remember, getting a well-developed implementation framework plays a significant role here.

Once you complete all those steps to effective outsourcing strategies, you must take the final step that is delegating the tasks to a reputed outsourcing service provider.

Consider Invedus Outsourcing for seamless integration into your outsourcing strategy. With their proven expertise and dedication to quality, they’re your reliable partner for successful business outcomes.

Explore our outsourcing services now and take the first step towards transformative outsourcing.

outsource with Invedus

About Samriddhi

Samriddhi is a storyteller and content marketing professional at Invedus. She writes engaging and data-driven content on outsourcing trends and technology strategies. She has skills in content writing, social media marketing, graphic design, and business analysis. She loves to visit scenic tea shops in the green hill stations.