In 2023, the virtual assistant software market has exploded, with over 60% of businesses incorporating some form of automation to enhance efficiency. Amidst this surge, selecting the right tools can be daunting.

To streamline this process, we’ve curated a list of the 40+ best virtual assistant software tools. These tools and platforms are meticulously designed to optimize workflow, enhance communication, and boost productivity for businesses of all sizes.

A. Communication software and tools for VA

In order to be a successful virtual assistant, excellent communication skills are a must. There is various software for virtual assistants that can help them to communicate effectively with your clients, including:

1. Microsoft Teams

Microsoft Teams

Microsoft Teams is the most powerful and flexible workspace collaboration tool. It offers a familiar interface that’s easy to use and perfect for teams of all sizes, from small business owners to global enterprises.

It is very simple to schedule and join a Teams meeting directly from Google Workspace. Teams meetings include video and audio conferencing, screen sharing, meeting chat, digital whiteboards, and more.

Pricing:

Microsoft Teams offers several pricing options, catering to different business needs. The free version includes unlimited chat and search, video calling, and team collaboration. For more advanced features, the paid plans start at $5 per user per month as part of Microsoft 365 Business Basic, which also includes secure cloud storage and office applications.

Pros:

  • Users can make calls, work on files without closing the chat window, schedule a meeting or share a task with people from a channel.
  • The Teams feature won’t cost you a penny if your company already has a Microsoft 365 license.

Cons:

  • Everybody in the company can create a team, resulting in the redundant creation of teams and eating up your storage.

2. Samepage

Samepage

Samepage automates the critical tasks of project management and collaboration with a single cloud-based collaborative workspace.

It is a collaborative workspace that helps you communicate, manage projects, and collaborate with your team in one place. 

Pricing:

  • FREE. $0.
  • Standard. $7.50 Per user per month.
  • PRO. $9. Per user per month

Pros:

  • The “Pages” layout is beneficial for keeping many files and comments in one place on one project.

Cons:

The speed of transfer can be pretty slow with bigger files.

3. Wrike

Wrike

The Wrike software can be used for managing projects, tasks, calendars, meetings, files and documents.

It also offers a drag & drop interface that allows users to quickly create new items or edit existing ones by simply dragging them into the appropriate places on the screen.

Pricing:

Wrike provides a range of pricing options starting with a free plan for basic task management. The Professional plan costs $9.80 per user per month for enhanced features. Business and Enterprise plans offer advanced tools, with prices available upon request.

Pros:

  • This app helps to communicate with teams about different projects
  • Easy to assign tasks to team members

Cons:

  • The dashboard where others are working should be more easily accessible
  • No dark theme is available

4. Slack

Slack

As a VA, you need to communicate with your client and discuss your project updates on a regular basis. It allows you to communicate with attachments on a real-time basis. 

Furthermore, this cloud-based team communication platform allows teams to communicate through text, voice, and video calls. It also has features like file sharing, integrations with other tools, and searchable message history.

Pricing:

Slack offers a free version with limited features, ideal for small teams. For expanded capabilities, paid plans start at $7.25 per user per month when billed annually.

Pros:

  • Improved communication
  • Increased collaboration with clients and colleagues
  • Enhanced transparency
  • Reduced email clutter
  • Mobile Accessibility

Cons:

  • Information overload
  • Integration complexity
  • Lack of privacy
  • Budget

B. VA Tools for Social Media Management

As a virtual assistant, one of your key roles will be managing social media accounts for your clients. This can involve creating and scheduling posts to respond to comments and messages.

Several virtual assistant tools can make social media management more accessible and effective. Here are some of the essential tools you should consider using:

5. SocialPilot

SocialPilot

SocialPilot is a SaaS product that helps professionals, teams, and businesses automate their social media management. It allows customers at every step – right from publishing posts on their profiles to analyzing their posts’ performance.

The platform offers a variety of features such as scheduling posts, creating content and publishing it automatically on social media channels; monitoring mentions and tracking keywords; tracking followers and engagement; analyzing the reach of your content or advertising campaigns; reporting on goals and KPIs.

Pricing:

SocialPilot offers pricing plans starting at $30 per month for small teams, which includes basic social media management features. For larger teams and more advanced tools, the prices increase accordingly.

Pros:

  • Easy to use
  • Acts as a single channel for all social media platforms

Cons:

  • Sometimes bulk scheduling fails, and there isn’t a notification alert to let you know something failed.
  • Support systems are not that great.

6. Sprout Social

Sprout Social

Sprout Social’s unique approach to data collection, analysis, and visualization enables the user to monitor their social media accounts on the go or in real time.

With Sprout Social, you can better understand what’s happening across your brand’s social channels so you can make informed decisions about how to react to it.

Pricing:

Sprout Social provides tiered pricing plans starting at $89 per user per month for the Standard plan, which includes complete social management tools. The more advanced Professional and Advanced plans offer additional features and are priced at $149 and $249 per user per month, respectively.

Pros:

  • User-friendly publishing Calendar.

Cons:

  • The pricing is a bit expensive.

7. Sendible

Sendible

Sendible is a powerful tool for managing social media marketing efforts across multiple channels. It allows you to create and manage your social media accounts, track performance, and optimize campaigns.

Pricing:

  • 14-day FREE trial.
  • Creator: $29 per month
  • Traction: $89 per month
  • Scale: $199 per month
  • Expansion: $399 per month.

Pros:

  • Real-time interactions with the audience.

Cons:

  • They do not offer a free plan.

8. Tweetdeck

TweetDeck

TweetDeck is a powerful Twitter tool designed for real-time tracking, organizing, and engagement across multiple accounts. It provides a customizable dashboard that allows users to monitor and manage tweets, mentions, direct messages, and trends, all in one interface.

This platform is particularly favored by social media professionals and marketers for its efficiency in handling high volumes of Twitter activity without switching accounts.

Pricing:

TweetDeck is a free application, offering users comprehensive Twitter management tools at no cost. This makes it an accessible option for both individuals and businesses looking to enhance their Twitter engagement and monitoring.

Pros:

This is the best platform to manage all your Twitter accounts in one place.

Cons:

Sometimes log-in problems occur.

C. Project Management Tools

As a virtual assistant, one of your key roles is managing projects. But with so many different tools for virtual assistants available, it can be hard to know which one to use.

Every virtual assistant should have four essential project management tools in their toolkit.

9.ClickUp

Clickup

ClickUp is a free web-based tool that enables freelancers to send and receive mails and manage their work in one place simultaneously. ClickUp allows you to compose and reply directly without going to your email app. For freelancers working as a team, you can add attachments to various tasks and tag your team members to keep the communication flowing. You can also keep track of time spent on each task using the dashboard to see which tasks are taking up most of your time or if they’re being completed on schedule.

Pricing:

  • $0 for free
  • Unlimited subscription for $9 per user per month
  • Business subscription for $29 per user per month

Pros:

Great task management

Alert the team about the due date for the task

Cons:

Cannot track time on behalf of other team members.

Reports sometimes take time to load and update.

10. Redmine

Redmine

Redmine is the one of the most popular open source project management tools available for various operating systems, including Windows and Mac OS X. It is one of the best alternatives to MS Project, Jira, and Trello.

The software has an easy-to-use interface that makes it easy for anyone to use it without any prior experience in IT or project management. The software also has plenty of features such as time tracking, task tracking, bug tracking, ticket tracking, issues tracking etc.

Pricing:

  • It offers a free trial 
  • The paid version starts at USD 25.00

Pros:

  • It can be customized according to your business’s needs.

Cons:

  • Not user-friendly

11. Quire

Quire

Quire has been designed to make it easy to stay organized while you work on projects. The app allows you to create tasks and set up reminders so that you never forget anything important. You can also collaborate with other people via email or text messaging.

Pricing:

  • It’s subscription starts from free, Quire Professional costs $8.50 per user per month, Quire Premium costs $14.95 per user per month.

Pros:

  • Easy to set up

Cons:

  • Offline search is not good
  • Doesn’t have an android app

12. Asana

Asana

Asana is a popular work management platform that helps teams organize, track, and manage their work. It’s often described as a smarter way to work.

Asana allows you to define goals  With features like lists, boards, and projects, and then break them down into smaller, actionable tasks for different teams and individuals.

Pricing:

Asana Starter costs $10.99 per user per month

Pros:

  • Collaboration and communication
  • Automation and efficiency
  • Good Reporting and insights
  • Mobile access and remote work

Cons:

  • Overdependence leads to micromanagement and stifles creativity or independent thinking.
  • Costly

13. Trello

Trello is a popular project management tool that uses a Kanban-style approach to visualize and organize your work.

 Trello uses boards, lists, and cards to represent projects, tasks, and subtasks. You can move cards between lists to track progress and visualize workflow.

Trello allows multiple users to work on a board simultaneously, fostering communication and teamwork.

Pricing:

$0 and the rest depends on the plan

Pros:

  • Simple and intuitive interface
  • Facilitate communication and teamwork with comments, checklists, and attachments.
  • clear overview of work, helping with prioritization and focus.
  • Adapts to different workflows and project types

Cons:

  • Limited customization
    Limited reporting and limited analytics
  • Security concerns
  • Power-ups and automation can require some technical understanding to set up effectively

Related article – Guide to Hire a Virtual Project Manager

D. Amazing Graphic Designing Tools for VA

Graphic design is a field of creative expertise in high demand in today’s business world. Many virtual assistants are now offering their services as graphic designers, and if you have the skills and virtual assistant tools, you can too! Here are some essential virtual assistant software for any graphic designer, whether you’re just starting or you’re a seasoned pro:

14. Stencil

Stencil

Stencil is a simple, easy-to-use tool that helps you create stunning images in minutes. You can use it to crop, add text or filters, and even create your own custom stamps. This software will feel like second nature to anyone who has used an image editing program before—you’ll look like an expert!

Pricing:

  • It has a free version and free trial
  • $9 per month for Stencil Pro and $15 per month Stencil Unlimited

Pros:

  • It is super-easy to use for non-designers
  • You can save the image as a template for future ideas

Cons:

  • Subscription is for a single user

15. Snappa

Snappa

The tool offers several different modules that can be integrated into your workflow. For example, you can use the copy editor to add a professional touch to your content.

The design module allows users to create mockups of their designs in real-time and export them as images or PDFs. You can even use it to create one-page websites from scratch.

Pricing:

  • Available for free for limited features
  • Basic plan starts from $15 per month
  • Pro subscription cost $30 per month

Pros:

  • Snappa is a fast and easy-to-use social media tool.

Cons:

  • It doesn’t support animations and gifs.

16. Crello

Crello

Crello is a powerful editing tool that allows you to create stunning websites in minutes. Crello will enable you to create fully customized websites with a drag-and-drop interface that makes it easy to add content, images and videos directly to your website.

Pricing:

  • It offers a Free Plan with limited features
  • The pricing for Crello starts at $10.0 per month

Pros:

  • Create graphic images real quick

Cons:

  • There isn’t a mobile version available.

17. Photoshop

Adobe Photoshop

Adobe Photoshop is a powerful image editing program that allows you to create almost anything from simple text to complex images. The software is available for both Mac and PC, and it can be used for both personal and commercial purposes. 

Pricing: 

  • You can purchase it as a standalone app for US$20.99/month or take an annual subscription for US$239.88 per year.

Pros:

  • It Works great with other tools from Adobe.
  • Great for creating works of art from a simple photo.

Cons:

  • Sometimes the toolbar menu changes by itself.

E. File Sharing & Storage

Every virtual assistant should have a few essential software tools in their arsenal, and one of those is a good file sharing and storage solution. This will allow you to easily share files with clients and colleagues, as well as store them securely for future reference.

Several different file sharing and storage solutions are available, so choosing one that best suits your needs is important. Whichever solution you choose, ensure it is easy to use and provides the necessary features.

18. Box

Box

Box makes it simple to create, share and manage your documents in a way that is secure, easy to use and compliant with industry standards.

And because it is cloud-based, it will save you time and money by automating processes that used to take hours or even days when done manually.

Pricing:

  • Free trial is available
  • Starter subscription costs $60 per year per user
  • Business subscription costs $180 per year per user

Pros:

  • It is simple, reliable, and cheap.

Cons:

  • The max file upload size for the free tier is low.

19. pCloud

pCloud

With pCloud, you can store and share your files with anyone worldwide. With an easy-to-use interface and intuitive design, pCloud makes it easy to find what you need.

You can download and install the pCloud app on your mobile device or computer so that you have access whenever you need it. 

Pricing:

  • Basic: free – up to 10GB storage.
  • Premium: $4.99/month or $49.99/year – 500GB storage.
  • Lifetime Premium 500GB: $125 – one-time payment

Pros:

  • There are multiple storage options available.

Cons:

  • Uploading data can sometimes take time.

20. Mega

Mega

If you’re looking for a way to store your files in a secure, reliable, and easy-to-use way, then MEGA is a great tool to have.

Pricing:

  • Business Plan includes 3 users 3 TB storage 3 TB transfer $5.27 per extra user $2.64 per extra TB.

Pros:

  • It is a very secure platform
  • It has an excellent user interface

Cons:

  • Not an open source
  • No live chat or call support

21. IDrive

IDrive

IDrive is a cloud storage and backup solution that helps you protect your data with regular online backups. This way, you can have your files available right when you need them, as well as stored safely off-site.

While most other cloud services charge per device, IDrive protects multiple devices at a single price.

Pricing:

  • Basic plan is free
  • iDrive personal, 5TB costs $79.50 per year
  • iDrive personal, 10TB costs $99.50 per year

Pros:

  • Cloud backup is fast
  • Fast upload speed

Cons:

  • Does not offer unlimited storage
  • The user interface is tough to use

22. Google Drive

Google Drive

Google Drive is a popular cloud storage and synchronization service developed by Google. It allows users to store files, photos, videos, and more in the cloud, access them from any device with an internet connection, and share them with others.

Pricing:

Free of charge up to 15GB.

Pros:

  • Easy File sharing
  • Allows you to integrate with other Google services, such as Docs, Sheets, Slides, and Photos.
  • Comes with enhanced accessibility
  • Easily Collaboration
  • Allows automatic synchronization

Cons:

  • It allows you to share files, folders, photos, and videos only up to 15 GB.
  • Google Drive can scan uploaded files for malware.
  • Offline access is limited to specific file types and requires prior syncing.

F. Time Tracking Software for Virtual Assistant

There are a lot of different virtual assistant software tools out there that claim to be the best for time tracking, but it can be tough to know which one is right for you and your business.

We’ve compiled a few essential virtual assistant software tools for time tracking, so you can decide which one is right for you.

23. Hubstaff

Hubstaff

Hubstaff is flexible enough for small businesses looking for an all-in-one solution for time tracking, invoicing, and payroll. It also offers a range of features for larger teams, including projects & expenses management along with employee time tracking and reporting.

Pricing:

  • It offers 14 days free trial
  • Free of cost for one user
  • $5.83 for two users

Pros:

  • It is straightforward to schedule shifts for all employees of my business
  • Its customer support is responsive and professional

Cons:

  • No live chatting option.

24. Everhour

Everhour

Everhour automatically calculates the time spent on each task or project and generates a detailed report for you – so you can spend more time on things that matter. You can see exactly how much time people spend on each task and see who is taking the most time for their tasks, so you can quickly identify bottlenecks.

You can also see what projects are taking up most of a person’s time by looking at all their activity in one place!

Pricing:

  • Free for up to 5 users
  • Everhour Lite costs $5 per user
  • Team plan costs $8.50 for unlimited users

Pros:

  • Integrate different task tools in one place

Cons:

  • Sometimes reports are slow to generate

25. Handdy

Handdy

Handdy is a software company that offers employee monitoring and productivity tracking tools. 

This is a cloud-based software that allows employers to track their employees’ computer activity, including websites visited, time spent on applications, and even screenshots.

Pricing:

Free and rest depend on your plan.

Pros:

  • Improved employee accountability and productivity
  • Detailed data and reports

Cons:

  • Potential for misuse
  • Technical issues

G. Work Collaboration

Many virtual assistant software tools can help virtual assistants with work collaboration. Here are some essential tools that every VA should have in their toolkit:

26. Microsoft 365

Microsoft 365

Office 365 is the best version of Office available. You can access a full version of Word, Excel, PowerPoint and OneNote on your PC or Mac; create and share documents; sync Outlook Calendar between devices; access SkyDrive to store files online, and get real-time co-authoring for up to five people at once.

Pricing:

  • Microsoft 365 basic business plan starts from $1.51.

Pros:

  • Quick and Easy updates

Cons:

  • Some of the advanced features can be hard to access.

27. Jira

Jira Atlassian

When it comes to team collaboration software, Jira has been leading the way since 2006. It provides a flexible platform that allows users to create and edit their own issues directly in Jira’s web-based app or via their desktop client—allowing you to customize how everything looks and works.

Pricing:

  • Free for 10 users and standard price is $7.75 per user and premium subscription costs $15.25 per user

Pros:

  • Jira supports teams using Scrum and Kanban with its agile boards
  • It provides the foundation to help developers focus on building software that can automate and integrate processes with IT teams

Cons:

  • It has a limited number of software integrations
  • Jira can be challenging to set up

H. Online Meetings

It is not possible for virtual assistants to take face-to-face meetings to discuss work, so they conduct online meetings with clients through video calls. Here we have mentioned the best apps for virtual assistants to conduct online meetings.

28. Skype

Microsoft Skype

If you are a business owner, you will need to communicate with clients and employees via Skype. Thankfully, there are various software tools out there that can help make your Skype experience more efficient and productive.

Pricing:

  • The normal video calling is free of cost. Skype to Phone subscription starts at $2.99 per month for US-based phone, and $7.99 per month for the India subscription.

Pros:

  • You can record meetings
  • You can participate via phone with your domestic number

Cons:

  • Space for optimizations regarding data protection
  • Limitation of 50 minutes

29. Google Chats

Google Chats

Google Hangouts currently known as Google Chats is a flexible tool that can be used for video calls, chat, and even screen sharing. As a virtual assistant, Chats can be a great way to keep in touch with clients and coworkers. 

Pricing:

  • Google Chats is a free platform that can be retrieved by your Google account

Pros:

  • Easy to turn history on/off

Cons:

  • It is limited to typing only

30. Microsoft Teams

Microsoft Team

Microsoft Teams is a unified communication and collaboration platform that combines chat, meetings, video conferencing, file storage, and application integration into a single, user-friendly interface.

Pricing:

Free and depends on the plan

Pros:

  • Unified platform
  • Accessibility and flexibility
  • Best Collaboration features

Cons:

  • Require High technical skills
  • Security issues

31. Zoom

Zoom

This video conferencing platform allows users to meet with others through audio, video, chat, and content sharing. It can be used for meetings, webinars, and recording meetings. Zoom can be used for work environments, universities, or communicating with friends and family.

Pricing:

Free and depends on the plan

Pros:

  • High-quality video and audio.
  • Offers features like screen sharing, breakout rooms, recording, and live streaming.
  • Zoom can handle large meetings with hundreds of participants.
  • One of the best platforms for webinars and conferences.

Cons:

  • The possibility of uninvited guests disrupting meetings through “Zoombombing” has been a concern.
  • Security vulnerabilities are reported frequently with Zoom.

32. Google Meet

Google Meet

This video conferencing app allows users to connect with others on any device. It can be used to host or join meetings with up to 250 participants at once. 

Pricing:

Free and rest based on the plan selected

Pros:

  • Features like end-to-end encryption and the ability to control who can join a meeting.
  • Google offers various features, like screen sharing, virtual backgrounds, noise cancellation, and breakout rooms.
  • Accessing Meet is simple and allows you to integrate it with other Google services like Gmail or Calendar.

Cons:

  • Frequently experiencing technical issues like troubleshooting an internet connection, audio/ video lag, and dropped calls.
  • The free tier of Google Meet has some limitations, such as a 100-participant limit and a 60-minute meeting duration.
  • Lacks some advanced features like polling, annotations, and breakout room scheduling.

I. Grammar

As a virtual assistant, you will communicate with your client and other representatives on his behalf, creating and sharing documents, presentations, etc. Given the emphasis on written communication, ensuring that your communication is free from errors and complies with English language rules for a better and clearer understanding makes sense.

33. Reverso

Reverso

Reverso is a great tool for any virtual assistant. It allows you to create and manage your blog posts easily. With Reverso, you can easily add pictures and videos to your posts and format them nicely.

Reverso also makes sharing your posts on social media and tracking your post’s performance with built-in analytics.

Pricing:

  • It has a free version and does not offer a free trial. The Reverse paid version starts at US$6.50/month.

Pros:

  • User-friendly interface
  • Free and accurate

Cons:

  • No plagiarism checker
  • Strict limitation

34. Grammarly

Grammarly

This cloud-based typing assistant provides real-time spelling, grammar, and writing style suggestions. It can also detect plagiarism and suggest replacements for identified errors from emails, Word documents, and social media.

Pricing:

Free of charge, and you can also go with its premium version.

Pros:

  • An accurate grammar and punctuation checking tool.
  • Identify overly complex sentences, suggest stronger verbs, and even flag passive voice.
  • You can check the plagiarism of documents with the premium version.
  • Grammarly can suggest synonyms and antonyms to help you find the perfect word to express yourself

Cons:

  • It can sometimes make mistakes, such as flagging correct grammar or suggesting awkward phrasing.
  • The free version of Grammarly only offers basic grammar and spelling checking.

35. Quillbot

QuillBot

This writing tool uses artificial intelligence to help users create, edit, and improve their text. It can paraphrase text in different ways, depending on whether the user wants a more formal or creative tone. 

QuillBot offers other features, including a free grammar checker, summarizer, and paraphraser tool. 

Pricing:

Free of charge, and you can also go with its premium version.

Pros:

  • Free plan: 100 paraphrases/month. 
  • Paid plans: unlimited paraphrases, customizable tone/style.
  • Efficient Summarization and Paraphraser Tool.
  • Its paid version allows you to do grammar and plagiarism checks.

Cons:

  • Limited free features with its free version.
  • Accuracy Concerns

J. Enhancing communication and customer service Using AI

36. ChatGPT

Chat GPT

This chatbot was developed by OpenAI and uses artificial intelligence (AI) to create human-like conversations. ChatGPT.

This chatbox uses natural language processing to respond to questions and write content like articles, social media posts, essays, code, and emails. It can also summarize long texts and write stories.

Pricing:

Free of charge, and you can also go with its premium version for $20.

Pros:

  • Highly engaging conversations on a real-time basis.
  • Creative text generation.
  • It has access to a vast amount of information and can answer your questions in a comprehensive and informative way.

Cons:

  • Lack of factual accuracy
  • ChatGPT has the potential to provide biased answers.
  • Limited access.
  • Old data is embedded, or the data is not updated in its database.

37. Google Bard

Google Bard

It is an AI chatbot that uses machine learning and natural language processing to simulate human conversations.

Bard can respond to user questions and prompts with a human-like understanding of real-time data and links.

Pricing:

Free to use until now.

Pros:

  • Versatile in performing tasks like answering open-ended questions and generating different creative text formats like poems, code, scripts, musical pieces, emails, letters, etc.
  • Provide information with data.
  • Offer you to answer in three formats. You can choose the format of the answer according to your needs.

Cons:

  • Do not always grasp your point of view and respond independently.
  • Limited accuracy
  • Lack of transparency

K. Schedule Management

Scheduling and managing meetings are difficult for virtual assistants; thankfully, there are schedule management apps that are used to set up a meeting with your client. 

38. 10to8

10to8

This software is essential for managing appointments, booking meeting rooms, and sending client reminders. It’s a great way to stay organized and ensure your clients are always kept in the loop.

Pricing:

  • Free for 1 seat
  • All subscription plans are billed annually, on a per-seat basis

Pros:

  • User friendly interface

Cons:

  • Require some more integration with e-commerce websites

39. Calendly

Calendly

This scheduling platform helps individuals, teams, and organizations automate meetings. It can be used to schedule meetings, appointments, and events.

Calendly can connect with your personal and business calendars, such as Google and Outlook.

Pricing:

Free but allows you to customize with its paid version.

Pros:

  • Ease of use
  • Time-Saving
  • Offers Customization

Cons:

  • Limited features in the free plan
  • Not ideal for complex scheduling
  • Reliance on third-party integrations

40. Google Calendar

Google Calendar

Google Calendar is a free service that helps users manage their schedules and collaborate on events. It’s designed for teams, and users can create multiple calendars to share with others.

Pricing:

Free but allows you to customize with its paid version.

Pros:

  • Sync your calendar with other devices
  • Easy collaboration and sharing
  • Allows Easy Sync across devices

Cons:

  • Inconvenient for offline use
  • Limited customization compared to dedicated calendar apps.
  • Security vulnerabilities

41. Microsoft Outlook Calendar

Microsoft Outlook Calendar

Microsoft Outlook Calendar is a personal information manager and a calendaring application developed by Microsoft. It is part of the Microsoft Office suite and is available as a desktop application and a web application. The calendar can be used to schedule appointments, manage tasks, and track events.

Pricing:

$0 – $159.99

Pros:

  • Integration with other Microsoft products like Office 365, OneDrive, and Teams.
  • Outlook Calendar offers a variety of features like reminders, recurring appointments, color-coding, and time zone support.

Cons:

  • Complex tool for new features.
  • Available for paid users only.
  • Fully reliant on Microsoft ecosystem only.

L. Password Management Tools

Your password is everything when you are doing work for any organization or personal use. When you talk about passwords, it is not just a combination of characters and numbers. This is anyone’s whole worth.

42. LastPass

LastPass

It allows you to store your passwords, usernames, and other personal information in a secure vault, which can be accessed from any device using the LastPass browser extension or mobile app.

Pricing:

It starts at $2.00 per user/month and also offers a free version.

Pros:

  • Securely stores your passwords and secure notes.
  • It saves time and effort when filling out online forms.

Cons:

  • Only works on one device type (computer or mobile)
  • No dark web monitoring.

43. 1Password

1password

1Password is a password manager that can generate, save, and autofill passwords for online accounts on all devices.

It can also store other information, such as credit cards, addresses, notes, bank accounts, driving licenses, and passports.

Pricing:

It starts at $2.99 per user/month up to the customized plan.

Pros:

  • Enhanced Plan and creating strong passwords with encryption.
  • Autofill saves you time and effort when logging in to websites. 

Cons:

  • No free trial
  • Limited password import options from another app.
  • Occasional syncing issues

44. Dashlane

Dashlane

Dashlane is a password manager and digital wallet app that helps users protect their digital identity. It allows users to create and store passwords, autofill passwords, and share passwords from any device. 

It is compatible with macOS, Windows, iOS, and Android and uses a freemium pricing model with a subscription plan option.

Pricing:

It starts at $4.99 per user/month.

Pros:

  • Protect users’ digital identity
  • Save time by auto-filling passwords, personal data, and payment details
  • Access data anywhere the user needs it.
  • Strong passwords and 2FA improve security.

Cons:

  • Its free plan only allows for 50 passwords and access on one device.
  • There is no biometric unlock on the web.
  • Limited platform support.

M. Accounting and Bookkeeping Tools

Accounting is the core of any business. Therefore, you cannot select a tool that jeopardizes your security and undermines the trust of the client.

45. QuickBooks

QuickBooks

If you are a virtual assistant specializing in accounting, QuickBooks is a must-have tool in 2024. QuickBooks is a financial management and business suite that offers tools for accounting, payroll, inventory, tax filing, and more. 

It is best suited for small and medium-sized businesses. QuickBooks offers on-premises and cloud-based versions.

Pricing:

Starts from $15/mo

Pros:

  • Managing Pay employees, tracking taxes, and filing payroll reports are very easy.
  • Users can keep records of sales, invoices, bills, and other financial transactions.
  • Allows you to generate professional invoices and estimates for your customers.

Cons:

  • QuickBooks can be expensive when you add on features like payroll or inventory management. 
  • Lacks in offering customization

46. FreshBooks

FreshBooks

FreshBooks is accounting software for small and medium-sized businesses, freelancers, and sole proprietors.

It’s a web-based software as a service (SaaS) model that can be accessed on a desktop or mobile device.

Pricing:

Pricing plans start at $15

Pros:

  • FreshBooks integrates with several other business applications, such as CRM systems, project management tools, and e-commerce platforms. 
  • Its user-friendly interface allows you to use the Freshbook without technical expertise. 

Cons:

  • Limited features.
  • It does not integrate with every interface of small businesses.

47. Wave

Wave

Wave Accounting is a free, cloud-based accounting software that helps small businesses and freelancers manage their finances. It’s designed to help businesses simplify bookkeeping processes.

Pricing:

Accounting and invoicing features are currently free. There are no trials, subscriptions, or hidden fees to use Wave software.

Pros:

  • User-friendly interface
  • Automated with bank connections
  • Gain insights into your business performance through reports

Cons:

  • Lacks in offering advanced features like payroll or inventory management.
  • Not suitable for complex accounting needs.

Conclusion

As a virtual assistant, it is essential to have a robust toolkit at your disposal to help you manage your workload and keep your clients happy.

The right virtual assistant software tools can make all the difference in your productivity, efficiency, and overall effectiveness. Investing in the right software tools can save you time and hassle in the long run, so be sure to research and choose the best option for your needs.

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About Ritika

Ritika is an avid content curator who loves chatting about all things Industry and Technology. She writes about Web App Development, Designing, Marketing, even Machine Learning, and AI.