How Much Does Hiring a Virtual Assistant Cost?

Hiring a virtual assistant can be a game-changer for businesses and professionals looking to streamline operations without breaking the bank. Whether you’re an entrepreneur, a small business owner, a startup optimizing workflows, or a large corporation managing administrative tasks, virtual assistants can provide the support you need.

However, the major concern for most business owners is, how much does it cost to hire a VA? What is the price of delegating tasks to a dedicated virtual assistant who can save your valuable time and boost productivity in 2025?

The cost of hiring a virtual assistant varies based on their role, expertise, location, and the tasks they handle. To help you understand VA pricing, we’ve broken down this article into key considerations that influence costs and tips for finding the right virtual assistant for your needs.

Let’s explore how you can maximize your investment while getting the support your business deserves.

How to Calculate the Cost of Your Virtual Assistant

Well, you have entered the era where technology is undoubtedly reducing the workload, but to manage and keep you updated with the latest tools and technologies, you need someone who is well-versed in handling all your required tasks accordingly and with zero glitches. However, how can a business determine which virtual assistant to hire and how much to pay them?

To assist you in deciding the salary of the VA, you can consider the below-listed factors.

1. Experience and Expertise

Experience makes you flawless, and your level of expertise is determined by how well you handle challenges.  If you decide to hire a virtual expert with less experience, then it will cost you around $6/hour, and this rate slab will increase according to your experience. 

For instance,

• Entry-level VA: $5–$15/hour
• Mid-level VA: $15–$30/hour
• High-level or specialized VA: $40–$75/hour

Secondly, the experienced VA doesn’t require any training and can assist you in winding up any other tasks. On the contrary, remote assistants with less experience will perform only the same tasks for which they are hired, and there could be a possibility that in many scenarios they may ask for training as well.

Likewise, if you hire a digital marketer VA to improve your brand awareness, attract a larger user base, and generate leads, then in this scenario, an experienced social media expert can perform this task very well. Because the VA you’ll hire must have relevant experience and be well aware of the latest Google algorithm and updates.

By using all these, a seasoned digital marketing professional will apply their expertise with the amalgamation of Google’s latest update and algorithm. It will help your business in creating brand promotion and increasing the user base. However, a social media expert with less expertise will be less effective to employ in this condition.

2. Your Task Priority Matters

It happens very often that we need most of the tasks in the eleventh hour. At that time, if you have your onsite team, they will assist you in accomplishing this. But after task completion, you can say bid adieu to them because now your tasks are finished.

Here the role of VA comes into play. Depending on your company’s needs, you can hire a virtual expert and use their services for as long as you need them without worrying about firing them.

In this scenario, the urgency of task completion may increase the VA hiring cost.  

Use this formula to estimate the monthly or project cost of your VA:

Total Cost = (Hourly Rate × Hours Worked Per Week) + Additional Fees (if any)

Example:

A VA charges $20/hour and works 20 hours per week. Monthly cost:

20 hours/week × 4 weeks × $20 = $1,600

Adjust this based on task urgency, project duration, and additional requirements.

Don’t just focus on the hourly rate. Consider the VA’s skillset, reliability, and ability to meet deadlines. A higher rate often reflects better tools, faster turnaround times, and higher quality work.

3. Different VA Roles Matter

The VA service rates also matter based on the role and industry in which they are hired. The more complex your industrial tasks were, the more you needed to pay your selected VA. For instance, if you need a VA for hiring for managing a calendar, email, and attending calls, it will cost you around $8-10.  

But if you are considering a virtual assistant for your real estate and other business domains, then this price varies. To get more insights, read below.

Also Read: 5 Tasks Instagram Virtual Assistant Can Effectively Do in 2025

4. Location From Where You Hired VA

Location also plays an important role in hiring a remote expert or team. There are countries like India, the Philippines, Ukraine, Poland, and others where several BPO companies offer several VAs with different expertise. 

For instance, if you hire a real estate VA from the USA, it will cost you around $60-80/hour. However, the same virtual assistant for your real estate business from a South Asian location, like India, will cost you around $7-20/hour or $799/month.  

However, virtual professionals can work from anywhere at any time. So it becomes important to confirm whether the VA you will be considering for your assistance is OK to collaborate with your desired working hours.

Secondly, also check for communication skills for the remote assistant you are willing to consider. 

Also, verify all the aspects you are looking for for your business growth at affordable prices.

5. What Level of Technical Expertise You Are Seeking for

The required skills and qualifications for hiring the virtual assistant emphasize the importance of technical skills.  

Basic office skills necessitate familiarity with programs like Google Suite, Excel, and PowerPoint. However, a more advanced skillset demands familiarity with advanced tools and techniques such as data analysis, bookkeeping software, WordPress development, website maintenance and creation, human resource management, and more.

For instance, in specific industries, such as e-commerce or medical fields, it’s important to seek a VA with experience in relevant platforms and knowledge of industry practices. 

Technical proficiency is also necessary for high-rated positions like graphic design, 3D animation, 3D modeling, business development executive, website development, human resources management, accounting, and bookkeeping, which may support higher compensation. 

Additionally, some VAs offer multi-tasking capabilities in areas like SEO and social media marketing, making them valuable for handling more complex business tasks. Overall, the right VA should align their skills with the specific needs of the business.

So, these are general factors that can be considered for the VA hiring cost. 

Also Read: Virtual Assistant Onboarding Checklist

Pricing Model for VA

If we talk about the pricing model for hiring a VA, then it varies in different countries and follows different models. Like:

1. Hourly-Based Model

It is one of the most common billing methods for VA. With the hourly rates, businesses can hire VAs according to the flexible hours. Businesses that choose this model will pay the precise amount for the hours they use.

This method wins where you don’t have enough tasks to perform, but you need assistance only.

Tasks that can be covered under this hourly-based VA hiring model are call handling, travel arrangements, and more. Find the list of tasks that a VA can do in an hour.

Administrative/Executive Assistant Tasks

• 10-15 Answering emails 
• 4-5 Different inbox management
• 8-10 Scheduling meetings and appointments 
• Managing calendars 
• Making travel arrangements 
• Updating contact lists 
• Filing and organizing documents 

Content Creation/Copywriting/Digital Marketing

• Create 4-6 Instagram posts with relevant hashtags and images.
• Article/blog creation of 500-600 words  
• Competitor Analysis 
• Topic Research
• Content Drafting

Email Marketing

• Creating Email Content
• Drafting email to your inbox
• Reverting on the emails (8-10)
• Following Up on Email 
• Set up an email campaign in Mailchimp.

Business Development Executive Tasks

• Sending the connection request
• Managing email marketing campaigns 
• Data Mining
• LinkedIn Outreach
• Social Media Outreach
• Sending one-on-one emails to prospects (40-50 emails)

Also Read: What Does a Virtual Assistant Do?

2. Monthly Roll-On Contracts

Monthly packages will work best for businesses that are seeking consistent support from their ongoing VA. With this pricing model, companies can negotiate pricing (if required) and decide the tasks they expect to do by the VA.   

There are certain tasks for which you can seek assistance from your VA. These include BDE tasks for long-term business growth, website building, feature page creation, SEO, digital marketing, market research, client relationship maintenance, brand promotion, and more.

Monthly roll-on outsourcing packages are preferred for the following reasons: 

Your Business Tasks Were Not Interrupt/Interrupted Business Tasks: It has been observed that in hourly packages, your VA will do only the assigned tasks, and these jobs were not leaving a long-lasting impact. However, with the monthly retainer packages, the VA will continue to work with consistency and can promote the tasks that require daily updates.

You Don’t Need to Worry About VA Cost Variation/Pre-determined VA Hiring Cost: Hourly VA rates fluctuate according to the tasks and month, but with monthly packages, you are already aware of the costs. 

You will be given preference for task completion by your ongoing VA/ Your VA prioritizes your tasks.: As per the task priority, VA charges will change. However, if you choose a monthly plan, your virtual assistant is dedicated to your company and will make sure your tasks are given top priority. 
For long-term projects, you can consider a reliable outsourcing partner like Invedus.

3. Project-Based Package

Well, this model is working for the IT projects mostly. You can hire a virtual assistant for your IT projects, IT maintenance, App building, website creation, application updates, managing software updates, first-level IT helpdesk support, software installations, cloud management, technical research, and more.

You can consider this model as a contract-based service. Once your project is done, you can terminate your services. 

Note: Be sure to review the tax regulations and legal requirements of the country where your virtual assistant is located to ensure compliance and avoid potential complications in the future.

Cost of Hiring the Virtual Assistants from Other Countries

• Virtual assistant hiring cost from the Philippines is $25.00/hour.
• The cost of hiring a virtual assistant from Ukraine is $35/hour
• Hiring a Virtual assistant costs from Mexico is $39/hour
• VA hiring cost from Poland is $50/hour.
• Hiring VA Costs from China is $10/hour.
• Virtual assistant rates in the Czech Republic are $30/hour.
• Cost of a virtual assistant hiring in Romania is $18/hour

Top VA Provider Companies

In the market, everyone is branding that they are serving the best VA to assist businesses. Serving best, however, cannot be regarded as the only quality of a trustworthy VA service provider. 

Finding the best virtual assistant service provider is influenced by several factors, such as affordability, reliability, service variety, longevity in the industry, and positive social media presence. 

So, after considering all these aspects, we have curated the list of the best virtual assistant companies.  

1. Invedus

It is one of the best outsourcing service providers and has a team of versatile virtual assistants with relevant experience. They offer their VA services in multiple domains of businesses and at the best affordable market prices. Additionally, they have trusted experience in the market from the last decade. 

Different domains where they serve

Real Estate, Animation, 3D modeling, Finance, Accounting, Bookkeeping, Digital Marketing, Payroll Processing, React Development, WordPress Development, Mern Development, and Android App Development.

How to Hire VA.  

Fill out the form here to get started or Send a line to info@invedus.com

2. Uplers

It is one of the renowned remote team provider platforms where you can hire freelancers across all domains and almost all of the expertise levels. They offer the pre-vetted candidates to their clients. Uplers is a tech-enabled platform that makes hiring and getting hired dependable, easy, and quick.  

Different domains where they serve

Digital Marketing, Web Designers, PPC, IT Staffing, App Developers, Website Developers, and Software Engineering. 

How to Hire VA.

Visit uplers.com and fill out the details on their Contact Us page. 

3. Upwork

Upwork is a freelancing marketplace that connects professionals with clients for online work. It allows freelancers to find projects, communicate with clients, and get paid. It serves as a marketplace where businesses and independent professionals can collaborate remotely on a wide array of projects.

Different domains where they serve

AI and machine learning, Data Science and Analytics, Web, Mobile, and Software development, Sales and marketing, Design and Creative, Writing, Engineering and architecture, IT and networking. 

How to Hire VA.

Visit upwork.com and fill out the details on their Contact Us page.

Do the single virtual assistants perform all the tasks?

Well, the answer to this question is ‘No’. The assistant who handles every task is referred to as a general assistant, and the person who works for the company and is highly skilled and experienced in the field is called a Managed Virtual Assistant Service Specialist.

However, are they both the same? Let’s find out.  

Managed Virtual Assistant Service Specialist Vs. Generalist Virtual Assistants

Almost all companies, however, assert that they provide generalist or managed VA specialists. It is up to you what kind of services you want to offer.

If you have a small project and just want assistance, then hire a generalist virtual assistant. The price of a virtual assistant may change depending on the needs of your project, which may include the kind of skills you need, the size of the industry, the location of the business, and other elements.

Conversely, if you want to work with a virtual assistant on long-term projects and are searching for a substitute who can perform the same tasks as your on-site employee, then a managed virtual assistant is the right option for you. 

Any organization subject to legal and regulatory constraints will be served by these managed VA services. Apart from that, these VAs are liable to save your data and will work in such a way that your data will be protected from its breach. Additionally, you will work in a professional atmosphere, and there is a null possibility that you will get low-quality work. 

Below are a few examples of the different types of tasks you can unpack based on a virtual assistant’s skillset:

Marketing and Website Maintenance

Marketing is not just limited to buying or selling. In actuality, it is a contemporary method of quickly reaching your target audience. But in order to communicate with your users, you must complete a lot of work, which means your team will always be busy. Here, a virtual assistant or specialist in modern VA services can help you and take care of several of your tasks. 

Generalists are capable of planning content, establishing regular workflows for tasks like sending out a monthly newsletter, scheduling posts, answering calls and messages on social media, gathering and researching ideas for new topics, and updating blogs and social media content, among other repeatable tasks. 

On the other hand, a managed virtual assistant service specialist can perform advanced SEO marketing tasks like adding meta descriptions and schema data to your articles, as well as turning your blog posts into social media content. They also maintain a record of your articles’ rankings and adjust their strategies accordingly. Manage your different social platforms in creative ways. 

This type of support encompasses a wide range of activities and programs, so when selecting a specialist, place more emphasis on their skills in accordance with industry-specific strategies or specialized software than on price parity.

Sales & CRM Management

Sales represent the next stage of marketing, but businesses are reluctant to allocate funds for this segment. However, despite being fully aware that marketing cannot exist without sales, companies are still hesitant to allocate funds for it. Because it costs too much for advertising, companies are refraining from spending. 

However, VA or managed VA specialists can do sales and CRM management, perfectly. Let’s find out what tasks they perform for your business. 

Generalists help businesses with client acquisition and relationship management. They are responsible for establishing the closing deals with the businesses and providing product and service solutions. They help your companies build relationships with the clients that are essential to meeting your sales targets and working together with other departments. 

Furthermore, managed virtual assistant service specialists contribute to sales and customer relationship management to promote businesses in the following ways.

• Updating CRM: Handling customer requests and CRM tools.
• Appointment Scheduling: Managing email calendars and scheduling appointments with clients and prospects, planning meetings, and keeping calendars organized.
• Making the Transition from Cold to Hot Leads: Through communication, phone calls, and emails, these virtual assistants are in charge of turning your non-converting leads into convertible ones. 
• Creating presentations and documents: Preparing presentations for customers, such as slideshows, videos, or scripted presentations
• Contacting old leads: Reconnecting with old leads using an updated database
• Analyzing sales data: Researching and providing information to help find new leads, improve customer contact information, and make data-driven sales decisions.
• Managing and updating databases: Managing and updating databases, conducting lead directories, and completing follow-up calls
• Networking: Forming Facebook and LinkedIn groups to generate leads, establish credibility, and gather data for potential new clients. 

General Operations Support

When your company is just getting started or is expanding, you need someone with the ability to manage your work well in order to create a seamless synchronization between your physical and human resources. 

Here, generalist VA can improve one’s strengths, self-awareness, and areas for improvement, by asking others for feedback and proactively raising issues to improve effective teamwork and collaboration. They also interact with the clients in a clear, succinct, and articulate manner. Additionally, they will manage your business calls and make valuable contributions to discussions and brainstorming sessions, providing insight and points of view.
While managed virtual assistant service specialists collaborate with stakeholders and embrace an inclusive based environment. They cultivate a climate of trust among clients, peers, and other stakeholders. Additionally, it is their duty to address the issue promptly and appropriately according to the plan. They use their skills and expertise to lead project management from simple to complex  

Which Offers a Higher ROI: Managed VA Services Specialist or Generalist VA?

However, there is no direct answer to your query. The choice is purely yours and depends on your project’s needs, requirements, and expertise. You can choose a generalist virtual assistant, but if you want the finest and most dependable option for your company, choose the managed VA service specialists at Invedus.  

Managed Virtual Assistant Service Specialist Vs. Generalist Virtual Assistants Comparison Table

Feature/Aspect	Managed Virtual Assistant Service Specialist	Generalist Virtual Assistant
Expertise	Deep expertise in a specific area (e.g., digital marketing, graphic design, IT support)	Broad range of skills across various tasks
Training	Extensive and ongoing training in their specialty	General training, often self-taught or through varied experiences
Efficiency	High efficiency due to specialized knowledge and tools	Moderate efficiency, may take longer to complete specialized tasks
Quality of Work	High-quality work due to specialization	Varies, may not match the quality of a specialist
Task Complexity	Handles complex and advanced tasks within their specialty	Handles basic to moderately complex tasks across different areas
Cost	Typically higher due to specialized skills	Generally lower due to broader skill set
Best Suited For	Businesses needing expertise in a specific domain	Small businesses or individuals needing a variety of tasks handled
Adaptability	Less adaptable to tasks outside their specialty	Highly adaptable to various tasks and roles
Project Management	May require additional project management oversight	Often capable of handling multiple tasks without much oversight
Scalability	Scalable within their field of expertise	Scalable across different tasks but may need training for specialized work
Communication	Strong communication within their area of expertise	Good communication across a range of tasks
Hiring Process	Often involves vetting through specialized agencies	Can be hired through general freelancing platforms
Availability	May have limited availability due to high demand	Generally more available due to a broader market
Support	Often part of a larger managed service with dedicated support	Individual, may not have extensive support resources

Also Read: Virtual Assistant Onboarding Checklist

Looking for a Versatile VA at Affordable Prices

However, after reading the above, you now know how to determine the cost of hiring a virtual assistant. How the price varies depends on the different parameters. But if you are looking for a versatile virtual expert who can assist you in almost all the domains that you are looking for, then you can connect with Invedus.

Invedus has a long history of serving its clients in different domains and at affordable rates in the market. The best thing about Invedus is that they have never had any issues while serving their customers. 

Explore virtual assistant options today and take the first step toward scalable, cost-effective business success!