Running a startup and establishing it long-term in this competitive marketplace is quite an uphill battle that demands hard work and dedication. The more you want to grow your business, the more you need resources. 

On top of that, managing and tracking finances with Quickbooks can make you go the extra mile. It can help your organisation grow; for its growth, you need solid financial management to meet client, vendor, and employee requirements. To perform all these tasks, you need a quick, reliable tool like Quickbooks that can perform accounting with accuracy and precision. 

However, while this tool is simple to use, only some are skilled enough to use it. Running the tool accurately and effectively is one of the most daunting tasks so that you can accomplish your accounting task systematically and organise. 

To avail of the correct usage of this tool, you need a Quickbooks virtual assistant. That knows how to take advantage of this cutting-edge tool. So that they can boost your business with accurate results, ultimately increasing productivity. 

This blog post will discuss what Quickbooks is and how a Quickbooks virtual assistant can help your business go from average to outstanding. In addition, it will also cover the benefits and tasks handled by a virtual bookkeeping assistant and how to find the best assistant for your business. 

Let’s start with each topic in detail.

What is Quickbooks? 

Quickbooks is accounting software that makes your life easier by keeping track of your business’s finances and costs. As it will reduce the tasks of any more boring manual data entry work. It’s the perfect software for small businesses and is super user-friendly. Plus, it can manage things like: 

  • Time-tracking 
  • Invoicing sales tax management
  • Budgeting 
  • Bank reconciliation 
  • Inventory tracking

After having an overview of Quickbooks, let’s understand how it can help you to boost your business.

Quickbooks benefits

How does Quickbooks help small businesses? 

Though it is specifically designed for small businesses, it lays the groundwork for your company to grow. This utility can assist you in the following ways:

  • Keeps financial data safe and secure: With the help of this software, you can rest assured that your valuable data is in safe hands with maximum security. The security precautions in this software are made to address any problem regarding the safety of user data. 
  • Quickbooks offers a cost-effective approach: There is a lot of software on the market, but nothing beats Quickbooks’ cost-saving feature. It provides value for money, ultimately benefiting a startup in the initial stage. 
  • Up-to-Date Software: What’s better than having software that is upgrading and improving frequently? It constantly adds new features, allowing you and your company to complete financial tasks quickly. 
  • Easily Integrates with Other Tools: You must find it interesting that Quickbooks can integrate well with over 650+ different tools. These specialised tools can effectively handle even more complex tasks.
  • Use-Friendly Interface: Small businesses highly prioritise QuickBooks software due to its straightforward dashboard and simple features, making it one of the most easily accessible and organised software tools available on the market.

After learning about its sophisticated features and how they can help your business, let’s understand who can run this software efficiently. 

To run this utility, you need a virtual assistant that possesses complete knowledge of this software. So, in the following section, we will learn about the Virtual Quickbooks Assistant.

Who is a virtual bookkeeping assistant? 

A virtual Quickbooks assistant is an expert in financial management and business administration. Like any other virtual assistant, they have exceptional QuickBooks management and task delivery skills.

With the growth of the outsourcing industry, the demand for virtual Quickbooks assistants has skyrocketed. There are numerous benefits that a virtual Quickbooks assistant can offer a business. For instance, they are well-versed in managing the following services: 

  • Improved finances
  • Enhanced financial transparency 
  • Unique skills
  • Better cash flow
  • Future payments
  • Create financial statements
  • Payroll management

In addition, they can also manage the below services.


Keeping track of your money is crucial if you’re a small business owner or simply managing your finances. This is where accounting comes into play. It involves collecting and evaluating financial data, which allows businesses to measure their performance and generate reports. The process encompasses various tasks:

  • Budgeting
  • Inventory Control
  • The flow of Cash Projections
  • Annual Accounting
  • Putting record-keeping and accounting procedures into practice
  • Redesign current accounting systems


It is one of the most crucial aspects of your accounting process. By keeping track of your transaction records, you can produce precise financial reports that will assist in evaluating the performance of your business. Moreover, detailed descriptions can be helpful in a tax audit. It involves maintaining the following: 

  • Balance Sheets
  • Keeping Cash Flow Strong
  • Entry of accounting data in Excel
  • Credit and Bank Reconciliation
  • Trial Balance
  • Keeping Accounts in Peachtree and QuickBooks

Payroll Processing

When it comes to paying your employees, there’s a lot more to it than just writing a check. You’ve got to make sure you’re taking out the right amount for taxes and other deductions too. To keep everything running smoothly, it’s a good idea to have a solid plan in place. It means breaking down the process into manageable steps and staying on top of things at every step. It involves managing: 

  • Spreadsheets
  • Create reports
  • Maintenance and Design of Spreadsheets
  • Data Import, Export, and Sorting
  • Including graphs, charts, and other visuals

Financial services

When you run a business, you must follow all the rules and regulations the government sets. That’s where financial and accounting services come in. These services help you stay on top of things and ensure everything goes well. It involves: 

  • Financial Administration
  • Account Maintenance
  • Reconciliation of Accounts
  • Management of daily petty money
  • Management of Sales and Purchase Orders
  • Management of Revenue and Expenditures
  • Development of a Business Plan

After knowing about the tasks that Quickbooks assistants can complete, now learn why you should hire these Quickbooks assistants.

Why should I hire a Quickbooks Bookkeeping Assistant? 

Hiring a Quickbooks assistant can be a game-changer for your business. Not only will it free up your time to focus on other aspects of your business, but it will also ensure that your financial records are accurate and up-to-date. 

A Quickbooks bookkeeping assistant can help you with a wide range of tasks, including data entry, bank reconciliations, invoice management, and financial reporting. They can also provide valuable insights into your business’s financial health, helping you make informed budgeting, forecasting, and growth decisions. 

With a Quickbooks assistant, you can be confident that your financial records are being managed by a skilled professional who is committed to the success of your company. Furthermore, outsourcing your bookkeeping tasks can save money on overhead costs such as office space, equipment, and benefits. 

Hiring a Quickbooks bookkeeping assistant can give your business the support it needs to thrive and grow in today’s competitive market.

The next thought that comes to mind is where to find these Quickbooks virtual assistants. So, to answer your question, please read the following.

Why Outsource to Invedus?

At Invedus, we have a team of professional and skilled virtual assistants who will assist you in reaching new heights in your business. We have a trust of 500+ clients with 300+ reviews. We have been well-established since 2016. Despite the fact that we have grown up, we have established a quality level that is constantly reaching new heights. Furthermore, we have provided numerous reasons why you should choose us. 

  • Expertise and experience: Our virtual assistants know what they are doing and have plenty of experience in the industry, so you can trust that they’ll get your tasks done right and quickly. 
  • Flexibility and Scalability: Our virtual assistants are super flexible and can help you whenever needed. They are ideal for businesses that need to expand or contract quickly, as there is no need to worry about hiring or training new employees.
  • Cost-effective way:  If you’re looking for extra help growing your business, hiring virtual assistants from us is a great way to save money on things like office space and equipment. You’ll still get all the support you need without worrying about benefits and stuff like that.
  • Multilingual support:  Communicating with clients and customers worldwide can be challenging, but our virtual assistants have you covered. They are fluent in multiple languages, making it easier to bridge the language gap and connect with people from different parts of the world. 
  • Service Available Around the Clock: Rest assured that your business will always be on track, and your deadlines will be met with our 24/7 virtual assistants. They’re always ready to help you stay ahead of your tasks and never miss a beat.

Here are some facts about us. To learn more about us, click here. Our hiring process is simple. Let’s check it out below.

How to get started with a Virtual Bookkeeping Assistant from Invedus?

Hire a virtual assistant in just four steps.

  1. Brief us on your project requirements.
  2. Review the CVs of the top 1% of candidates selected by us. 
  3. Choose your ideal candidate and build your team.
  4. Prepare to onboard your squad. 
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Wrapping Up

At the end of the day, your business success is determined by your financial management system. Quickbooks has helped make accounting more manageable, but it is still a complex process that requires specialised skills to achieve great results. Investing in a virtual Quickbooks assistant saves time on unnecessary things and makes you more focused on the core of your business. To hire a virtual assistant for your business, book a free demo with us to discuss your project requirements. 

About Garima

Meet Garima, an integral member of the Invedus editorial team. With three years of experience in crafting compelling narratives, she brings a wealth of expertise to our roster. Her mastery of technical content writing ensures clear and precise communication. Discover how she can elevate your brand's story with persuasive and captivating content.