For building a successful web development project, you need to have a proper plan, management process, and essential elements.

Suppose you get a very interesting client to work with; the first thing you need to do is make a proper website project management plan to maximize success and minimize the chances of failure. Lack of website project management plan will cause unhappy clients and bad designs.

Whenever you start designing a website, it is equally important to assign time for both planning and execution. This will help you save time.

In this article, we will guide you through the step-by-step process for proper web design project management for your projects. 

What is website project management? 

This process mainly focuses on managing project deadlines, goals, timelines, and resources. In simple words, Website project management keeps an eye on each activity related to the project, keeps track of its progress, and delivers it on time.

First things first, set yourself up for website project management 

Before starting project management and implementing them, keep these points in mind to get better results.

Project manager

The person who is responsible for the ultimate goal achieved by the team is known as Project Manager. In simple language, he is in charge of the project to deliver on time. You could hire a part-time, full-time, or virtual project manager according to your project needs. 

Project management platform

Project management platform
Project management platform

All the work from start to end is performed under the project management platform. These platforms will help you to deliver your project on time. In fact, you can also evaluate your platform’s features to determine if it is suitable for your team.

Here are some all-time favorite project management platforms suggested by managers.

  1. Wrike
  2. BuildTools
  3. Smartsheet
  4. Basecamp
  5. The PlanMinder
  6. Monday
  7. Procore
  8. Knack
  9. Caspio
  10. ZoHo Projects

Project management methodology

Project management methodology helps you organize your project to ensure its optimum performance. The best approach in today’s date is agile project management.

You must train your team about which methodology you use before starting the project.

Kudos. Now you are ready to learn the website project management process.

Phase #1: Planning

Planning with the client

The first and most important step of web development project management is planning. Arrange a meeting with your client and discuss what they want in their project. Ask questions to clear your doubt, or you can ask the following questions:

  • Ask about their target audience?
  • What features would they like on their website?
  • What kind of pages do they need?
  • How frequently do they want to change the content of their website?
  • Ask their budget.

Asking these questions will clear your confusion, and you can work better to achieve goals. The more questions you ask, the more you reduce the risk of failure.

With the help of these meetings and questionnaires, you can create a detailed specification for the website and show it to your client. If clients like your quote, they will sign a contract with you, and you are good to go for the next part of planning.

Planning with the project team 

After discussing the plan with the client, you have to discuss it with your team and give them every detail of the project so that they can implement it. The following questions you should discuss with your team:

  • How to divide tasks among team members?
  • What resources required for the project?
  • What is the client’s budget?
  • What is the sequence of the tasks performed?
  • What is the deadline for the project?

You can make a rough project plan, you can show it to your client. After getting approval from the client, you can now start working on the project with your team by creating a project management platform.

Phase #2: Building 

Website building is not just about the graphics and appearances of the website; it is much more than this. The designing of the website is done in this way that it increases customer engagemenet.

So in this building process, your team has to concentrate on the website’s content, design, graphics, map, and other features.

And the project manager guides the team and keeps track of the project’s progress. Various tools are available in the market to check the team’s productivity.

The building process is done carefully step by step, and tasks are divided according to the skill set of the team members. Activities are performed in a sequence that is if one activity is completed, then the next will be started.

The project management process includes each and every activity performs related to the project, and the project manager performs it. The project manager also teaches their team about how to use project management platforms.

If any problem happens between the project, team members work together to find the solution. Conduct team meetings from time to time to discuss the progress of a project.

Phase #3: Optimization

This is the most important part of website project management. This brings a lot of effort to your team. You can infuse optimization in your project management by using an optimization checklist. You can make a spreadsheet of your team members and assign them work.

In this checklist, you can mention the day-to-day tasks and assign them to your team members so that you can quickly check which task is performed and which is not.

Phase #4: Finalization


This is the last and final step of website project management. It includes:

Initial testing

After completing the project, the first step is to conduct testing. The testing is performed by a project manager, and if any issue occurs, it can be resolved by someone who knows how to solve it.

Go live

The website is uploaded online, and its support system becomes operational. Now it’s time to conduct digital marketing to promote the website. Here is the go-live checklist.

  • Trial of the data files and allowing of the file paths
  • Validation of email notifications
  • Verification of user ability to log in
  • Confirmation that all the policies are in the production environment

Client/Staff training

After launching the website, its maintenance is important. After launching it, you have to decide who you want your website to manage. So that training sessions can be provided during the project management platform.

Foundational marketing/SEO Planning

These are the essential tasks that need to be done to attract customers to your website. You need to promote your website through SEO and various social media platforms.

Phase #5: Launch 

The launching of the website is very exciting for you and your team. You may be nervous before launching because everyone has their eyes on this.

The second round of testing is conducted for websites ranging from SEO to security. Sometimes this testing involves marketing consultants. If any problem is raised during the test, it is resolved. Now you are ready to transfer your website to your client.

Provide correct credentials for a website to your client and solve any complaints as soon as possible.

Ever-improving project management for web development 

The website project management is carried out after it goes live. You have to check the outcomes of your website and work on it to improve it.

If you’re always learning about your websites and your website project management, both should keep getting better and better. 

Frequently Asked Questions (FAQs)

Frequently Asked Question (FAQs)

1. What is the checklist for project management?

Making a checklist for project management can provide a standard for your project execution. The list will help you show what to do in the projects and tell you about the project quality.

2. How do you manage website projects?

You can manage website projects by following these steps:

  1. Define goal
  2. Stakeholder analysis
  3. Define deliverables
  4. Project planning
  5. Track project
  6. Plan communication
  7. Risk management

The bottom line

While choosing a particular website project management process, the key decision is whether you want to focus on task management, web development, or an entire toolbox that handles a more excellent range of project management functions.

You can outsource your website project management with Invedus at a 70% lower cost.

About Ankit

Passionate about researching and writing on marketing, advertising, e-commerce, and developing high-energy, highly skilled, and highly driven branding strategies.